All­-in­-one School and College Management Software

Automate everything, Generate insightful reports, Make better & faster decisions and communication

A complete solution for Schools and Colleges - Simple, powerful & affordable school management software with generous features.

Coptin School ERP is a cloud based application providing a completely automated experience with all backend administration and data management activities of any educational institution. Its unified education management solution enables educational institutions to meet the changing demands, reduce costs and improve efficiencies to achieve their organizational goals and manages end-to- end operations in a single platform, which integrates with many modules.

Are you looking for School/College ERP with - Better Academics, Better Administration, Better Reports, Better Communication? Then the answer company is Coptin for connecting Education Institution values.

Our Focus

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Academic Management

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Academic Management

The grading system has been designed to adapt to any possible configuration and standards. You can configure the grades easily to CCE, GPS, ICSE & normal exams, or any other system that your school or institution follows. Teachers, Administrators can assign marks of students for every examination taken. The marks are stored within the system and can be viewed by the students and their parents from their respective logins.

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Finance/Fees Management

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Finance/Fees Management

Coptin allows you to create flexible fee structures. You can create fee categories, and fee types. Fee categories will help you to understand which category of fee is fetching you more revenue. Create expense categories, record expenses & automatically track Income. Integration with 3rd party accounting tools like Tally helps you to sync between your accounting applications as well. Integrated payment gateways allow your accountant to come out of manual invoice updating and receipt generation.

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Unified Communications

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Unified Communications

Send bulk SMS/emails to selected group of recipients or all for any school or students relevant communication to parents, students and within school administration. Notify concerned recipients with auto triggered SMS/email alerts on payment receipts & due, assignments/homework, attendance, examination, events/holidays and more.

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Reports

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Reports

Default reports readily available in Coptin, within couple of clicks school can get the desired reports on students and employees. In addition to generating specific student and employee reports you can create custom reports using a wide range of filters.

Why Coptin

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Efficient & Effective

We present easily approachable, user-friendly and dynamic school management software that benefits for academic excellence. Whole administrative needs of academic institutions can be served with this integrated software, featured with multi-user interface with lightning fast. Coptin lets school administration get organized by involving parents, teachers and employees.

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Easy to Use

Setting up Coptin is too simple and convenient and would take only about 1-2 hours. Through a series of technical tests, this software is made sure to provide uninterrupted operations of schools. This is easy-to-use interface and dashboard loved by all our customers. Teachers and parents find it very easy to use and it’s a highly scalable product will be worth your investment.

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Anytime & Anywhere

For a complete user experience, our software product is diversely designed so as to be accessed from anywhere and anytime

i.e. 24 X 7 X 365 by school management, administration, parents and students with their own credentials. We simplified the complexity of user privileges so that you don’t need to worry about it.

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Flexible pricing

Despite its state-of- the-art technology and world-class features, Coptin is extremely affordable in the long run. Once implemented, the benefits achieved will definitely outweigh its cost involved.

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Amazing Support

Team Coptin is available to offer 24/7 support to help with any problem you encounter or answer any questions you may have about Coptin. Strong and continuous support system is inevitable and ensures smooth functioning.

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Data Privacy & Security

We offer every school full privacy to their data as the data is fully encrypted while being stored in Coptin. Don't worry about any crucial information being stolen. Coptin protects your data.

Services We Provide

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Applicant Registration

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Applicant Registration

School/College admissions online application system made easier now for students/parents and school management. By using this ERP module schools can successfully complete the admission process with the least amount of hassles. Significant features of module are - Manage/Edit/Delete registration of courses, View applicants based on different filters available, View the status of the applicant like allotted, rejected, pending, eligible, Allot or discard the applicants after reviewing, Completed registration form print facility available, Set the minimum score, approval system as required, Subject based registration, Subject based amount collection & Collect application fee through online payment.

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Student Admission

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Student Admission

The module manages the admission process for both new and old students, Features like multiple guardian addition facility, emergency contact details, previous educational details, photo upload of student, provision to attach any student related documents, and many more features with highly integrated management feature enables to smoother the complete admission process.

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Timetable

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Timetable

Timetable module in Coptin is very handy to create timetable, it alerts subject limits per week, employee subject limit alert, conflicts warnings if the same teacher assigned with another class for the same period. Teacher’s timetable and master timetable of institution can be easily viewed in just single click.

Automatic timetable in Coptin is a comprehensive time table management solution for schools & colleges, which helps in overcoming the challenges on creating timetable and it removes manual efforts and also it assigns various rules like preferred subject timings and consecutive classes for subjects to get the optimum timetable.

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Schools Event calendar

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Schools Event calendar

Calendar will show up all the events, examination scheduled days, holidays, fees due date, and each category will display in different color. Calendar can be created easily and quickly, also reminder setting can be set where the automatic reminder will reach to parents by way of SMS and Email.

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Student/Parent login

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Student/Parent login

Student and Parents login module in Coptin creates a personalized space for students as well as parents to empower all students to make the most of Coptin and achieve their educational goals, while facilitating parents to monitor and track their ward’s progress reports, results, attendance, fees structure, assignments and many more..

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Employee/Teacher Login

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Employee/Teacher Login

Every teacher/employee will have personalized login allowing them to perform task like attendance registration of student, updating marks with respect to their class students, remarks, assignment and many more options to keep the parents updated with regard their wards. Also employee/teacher can view their leave count, salary status, pay slip status and many more…

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Human Resources

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Human Resources

The HR part of any organization plays a crucial role in building a successful and productive team. Keeping this point in consideration, Coptin has come up with Human Resource Module to manage all employees from admission to exit, manage complete payroll effectively, automatic loss of pay calculation, generate payslips, employee leave management, one click payslip approval and reject facilities, and advanced search facility and many more.

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Examination

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Examination

Examination module in Coptin suitable for all types of examinations like CBSE, ICSE, normal, GPA evaluation method. Features like creating different types of exams based on grades & marks, online exam services with automatic marks calculation, extensive report center, generate report for required exams, automated, quick and on demand report generation, statistical and charts reports, setting up required formula for calculation in CCE, GPS & ICSE exams.

All types of reports can be generated like exam wise report, subject wise report, consolidated report, , reports based on student rankings per class, batch, subject and attendance, CBSE prescribed reports. Student report card printing option also available.

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Finance/Fees

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Finance/Fees

The financial module is the significant of Coptin system. There are many features in this module helps admins, management and parents in many ways, features like Fee classification system, separate fee collection date designing system for faster finance process, easy analysis of fee defaulters and fee structure available, easy fee submission process, Fee import facility for faster system use, manage and Pay instant fees, manage entire expenses and incomes, customize and manage different category of expenses and incomes, adjust settings for printing fee receipts, financial Report generation facility with customizable date range, online payment facility, Payslip approval system, Manage Assets and Liabilities, Manage Donations, etc. …

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Hostel

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Hostel

Hostel module in Coptin manages complete hostel operations like add/delete/edit/view different types of hostel and rooms, allocate rooms to the students, manage hostel fee, view hostel fee defaulters, pay hostel fee, changing rooms for students, reports relevant to hostel, etc.

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Transport

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Transport

Transport module in Coptin has some important features to keep the transport system efficiently. Some of the important features of this module are - Add/delete/Edit the routes for vehicles, add destination and cost details, add/edit/delete vehicle details, transport fees facility, transport relevant reports etc..

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Inventory

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Inventory

Coptin allows to maintain complete inventory part of the school, inventory features like Manage and create store category, store types, store item, supplier types, and suppliers, create indents, Manage purchase order, creates GRN allows to keep the inventory part up to date .Also school can sell the items (like uniform, stationary, t-shirt, etc. ) through Inventory module..

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Report Center

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Report Center

Default report will generate various reports on students, employees, courses, fee schedules. Custom report module would focus on user requirement where user can pull any types of comprehensive reports. Important features of this module are, Create custom report based on input criteria based on large number of fields available, Create the report to display based on the user requirement, Arrange the report display as required, Displayed custom report can be rearranged in ascending or descending order based on any of the fields available in the displayed report & View/Delete custom report facility.

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Library

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Library

Library module of Coptin provides you to operate complete Library management, there are many features like Browse through library books catalogue and identify the book(s) to be issued, Manage library books, View/Edit/Delete/Add books, Add books with custom tag facility available, Filter book using available filters, Normal and detail Search for a book available, Manage book returns, Bar code facility, and many more reports about Library books, Library fines, etc...

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Student Attendance

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Student Attendance

The attendance Module is the fastest and easiest way of maintaining the attendance. The admin or teacher can mark the student’s attendance in single click using mobile or computer – same time automatic SMS or email will reach the parents if the student is absent, day-wise and period-wise attendance option available, different types of attendance report can be taken, integration with hardware devices RFID and Biometric option available in coptin.

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Student Information

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Student Information

Maintaining student information at a large level is definitely a big deal, until and unless you get versatile software like Coptin. Now you can easily view complete information of a student from their profile regarding reports, fees, activities, marks, remarks, records, etc... Search existing and former students made very easier, also now you can easily search students by enabling advanced filter options for specific types of students based on large number of filters.

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Messaging System

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Messaging System

Messaging module in Coptin is one of widely used option by any school user; there are different types of messaging system in Coptin by way of SMS, Email & Inbuilt messaging system. Few features of the messaging system are – fast and cheap way to send SMS to any user, communication between administration, teachers, students and parents, automatic SMS generation for attendance, examination, fee receipts & dues, admissions, events/holidays etc.. Emergency SMS, homework information through SMS. Customize the SMS settings to deliver alerts when specific events occur in Coptin.

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Reminder

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Reminder

Reminder module in Coptin helps in many ways for Parents, students and admins. Automatic reminders will reach parents with regard to Holidays/events, examination schedule, fees dues & schedules by way of SMS/Email. Admins can set based on requirement how many times and how often reminder should reach parents. Also school management/admins can set custom reminder within employees or for parents to serve any reminder purpose.

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News Management

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News Management

News module in Coptin helps in better flow of action across various departments as well as keeps parents updated about their ward’s performance and institutional happenings. Features like create/edit/delete news, search for any news using search bar, view all news facility also available, admin can add the news using rich text format, published news has the facility to comment, delete comment facility for the admins, attach files to the new articles will be helpful for any institutions.

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Discussion

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Discussion

Discussion module portal features enables users to carry out a dialogue process between students, their parents as well as teachers. Important features of this module are - It create forums on various topics, access to students and employees, Discussions can be done even outside school, View/Delete comments / recent activities, View all posts, Create group, Create discussion, Comment on discussions.

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Poll

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Poll

School Management uses the poll module to determine opinion of the user in any aspect. Significant features of Poll module are - Edit/Delete/Close/Create and publish polls, Create active/closed polls, Title and description facility available for polls, Multiple answer allowed, etc...

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Assignment

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Assignment

Assignments play an important role at academics. It helps teachers to evaluate the performance of a student as well as helps a student to understand a topic effectively and solve out the issues and the problems with some particular topic or a subject efficiently. The Assignment Module of Coptin helps teachers to evaluate student’s performance by giving assignments/homework which students can do from their home.

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Data Management

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Data Management

Data management module in Coptin has the features like - Edit/Delete Data categories created, Manage entire data of the school, Customize the fields as required by the user, Robust data management system available, Manage any kind of data in your institution effectively by creating customized forms to store information

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Gallery

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Gallery

Gallery module in Coptin has the option to create new Gallery category, Upload photos, View/Delete photo facility

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Placement

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Placement

Placement module in Coptin keeps track of all the placement related activities in your campus. The familiar graphical user interface will help you to read the information better easy and fast. Significant features of the module are - Create/Edit/Delete placements, See archived placements, Filter placements based on available filters, Track placement status, Manage entire placement activities, Announce new placement, Students can apply for the placement & Placement officer can accept or reject the application

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Discipline

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Discipline

Discipline module in Coptin helps to track the discipline issues for school administration also parents can view the discipline issue. Important features in discipline module are - Register a new complaint on a student, View all the registered complaints, Sort or search for complaints, Participants can give their comments and clarifications on the complaint, Final decision taken by the jury, etc..

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Online exam

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Online exam

The software conducts the examination and automatically checks and assigns score to the online examination. It can be great relief to the teachers, who can enjoy a less workload. With a rich set of question types, you can create standardized tests that allow students to see test result rightaway.

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Custom Import

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Custom Import

Custom import module helps you to upload any data through excel so that it will avoid manual task like, student data, attendance, examination scores, library book details, inventory details like store items, suppliers, employee payroll details, etc..

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Form Builder

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Form Builder

Build custom forms within minutes. It is as simple as dragging and dropping your fields, configuring your options, and publishing. You can create various types of forms such as, contact forms, feedback forms and many more

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Online Payment

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Online Payment

Coptin provides you the facility to collect all types of fees online via credit card/debit card/net banking without worrying about the technical setup. We will provide you a fully functional payment gateway and the payment will come directly to your bank account.

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Data Export

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Data Export

Conveniently backup your Coptin data for data security purpose. School admin can export all the data fed in Coptin and can be stored in other space like email, etc…

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Customizable Dashboards

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Customizable Dashboards

Innovative 'Search bar' enables anybody to use Coptin School ERP System within seconds of login, Coptin School ERP Software is designed for a great user experience with a user friendly interface, meaning that anyone with basic computer knowledge can quickly use the system with minimum training, Easy to learn and easy to master, Displays latest news, Events, discussions, birthdays, leave applications. Simple, yet beautiful designed live dashboards for each user role featuring customizable ‘dashlets’ that allows quick access to your favorite and most important information , and an innovative search bar with “action search” functionality.

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User Management

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User Management

Administrator can assign and manage employees privileges based on the role played in the institution so that when employees logs in with their credentials system is allowed to make any changes based on employee role.

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Settings

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Settings

Basic education institute information can be given which is reflected on reports and financial reports

 Comes with 21 in­bulit languages

 Basic configuration like country, currency, time zone, etc can be set

 Addition of school logo and displayed on reports, receipts and login screens

 Other general settings like enabling grading system as per school requirements, automatic unique ID for all the users

 Managing courses and batches

 Batch transfer and graduation facility, generate Transfer Certificates

 Managing major subjects including elective subjects

 Importing subjects from previous batches

 Add custom fields for admission form

 Activate SMS module

 Automatic SMS alerts

 Set SMS configuration for alerts to be sent to specific contact numbers for respective actions

 Send SMS to single or group users or to all users

 Manage student categories

 Assign Tutors to Batches, so that teacher can access particular class to get in touch with parents

 Assign roll numbers to students

 Organize events to help connect your students and employees with alumni and build strong relationships

 Document manager in Coptin helps as safe location for all your files that is to be shared with other Coptin users

 App frame feature helps to run and access any third party application within Coptin without opening the application in a separate tab

 Custom remarks option in Coptin would provide feedback and general comments about a student’s performance in class and in examinations

 Change the color theme of the application

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Student Remark

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Student Remark

Provide feedback and general comments about a student's performace in class and examination.

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Tally Integration

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Tally Integration

Easily Transfer all the finance transactions from Coptin to Tally, and continue using Tally for manage your Finance transactions.

Coptin's iOS & Android Apps for Parents, Teachers & Students

You can now enjoy the benefit of having a dedicated mobile app in your institution’s name that will communicate with the ERP and stay connected with everyone.

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Coptin APP

Contact us

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Phone Support

Phone: +91 725 911 5471

Email Support

info@coptin.com

Office Address

Dahl Plaza, Vinayaka Nagar, 3rd Cross,
Bangalore - 560017

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